IEEE International Conference on Sensing, Communication and Networking
22-25 June 2020 // Virtual Conference

Authors Instructions for Camera Ready – Main Conference

Submissions are handled with HotCRP at  for inclusion in the conference proceedings and to be submitted to IEEE Xplore®. The deadline is 5:00pm US ET, March 23rd, 2020.

IEEE/IEEE Communications Society/IEEE SECON policies

To ensure appropriate consideration of conflicts of interest during the review process, the IEEE ComSoc prohibits changes to the list of authors once a paper has been submitted for review during review, revision, or (if accepted) final publication. The author list may be changed only prior to the submission deadline.

To be published in the IEEE SECON 2020 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of an accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions. Non-refundable registration fees must be paid for accepted papers.  For authors with multiple accepted papers, one full registration is valid for 3 (three) main conference papers.  Accepted and presented papers will be submitted to IEEE Xplore®.

Revise your Paper

Please read the reviews of your paper and follow the reviewers’ recommendations for revising it and preparing the final version. When you are done with the revision, please print out your paper and carefully proofread it. Proofread your source document thoroughly to confirm that it will require no revision. The maximum number of pages is nine (9).

Format your Paper 

  • Ensure that your PDF complies with the conference paper template provided by IEEE. Formatting requirements can be found at
  • All papers must be formatted for printing on US letter (no A4). For LaTeX users, choose the “conference” option. Do not alter the template in any ways. Your paper should not contain page numbers. Do not rely on the automatic check to detect all ways a paper can mismatch the template.

Add the copyright notice to your final version

  • Add one of the following copyright notices at the bottom of the first page of your paper depending on your personal case:
    • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-6630-8/20/$31.00 ©2020 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-6630-8/20/$31.00 ©2020 European Union
    • For all other papers the copyright notice is: 978-1-7281-6630-8/20/$31.00 ©2020 IEEE

    If you are using the LaTeX template, add the following lines before \begin{document} and adapt them to the copyright notice that appy to your case. The following example apply to the last category:

    \IEEEoverridecommandlockouts\IEEEpubid{\makebox[\columnwidth]{978-1-7281-6630-8/20/\$31.00 2020 $\copyright$ IEEE \hfill}\hspace{\columnsep}\makebox[\columnwidth]{ }}

    If you are using the Word template, choose to the option “Insert” followed by “Text Box” and include the applicable copyright notice in this newly created box. Move the created box (no border) to the bottom left of the paper’s first page.

    Additional information on IEEE copyright policy and instructions are available at

  • Check visually that the appearance of your paper matches that of the sample paper provided here

Submit your Electronic Copyright Form

Please fill out and submit the form to access the IEEE Electronic Copyright Form (eCF) system. The eCF system allows you to complete and sign the copyright release form. You must complete the IEEE copyright release form using the eCF system before submitting your paper.

Please note: You are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.

You can find the form at

Create your IEEE Xplore-Compatible version

Only papers checked by IEEE PDF eXpress for IEEE Xplore compatibility are eligible to be submitted as final versions. This step can consume substantial time, so it needs to be done well before the deadline.

Log in to the IEEE PDF eXpress TM site.

First-time users should do the following:

  1. Select the “New Users – Click Here link.”
  2. Enter the following:
    1. 48991X for the Conference ID
    2. Your e-mail address
    3. A password
  3. Continue to enter information as prompted.

An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

If your submitted paper is not compatible or the generation of the compatible version fails, you must address the existing issues. The verification and error solving process and may take time, so please do not start this step at the last minute. If you do not submit a final version that is a IEEE Xplore-Compatible PDF, you take the risk of your paper not being included in the conference proceedings.

Once you have generated an IEEE Xplore-Compatible PDF, you can submit it to

Submit your Paper

Your final paper must be submitted no later than 5:00pm US ET, March, the 23rd 2020 in order to be included in the conference proceedings.

To submit your final paper, please log into You should use the same account as for the original submission. Click on “edit submission” and then upload your paper (as returned by IEEE pdf eXpress).

If you experience any problems during the upload process of your paper, please get in touch with our web chair Andrea Maioli.

Register to the Conference (updated on March, 18th)

The presenting author must register for the conference before the registration deadline. Note that even if the presenter is a student, he/she must pay a Full Registration. One author registration is valid for three main conference papers. The paper must be presented by an author of the paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions (see also the no-shows and substitute presenter policy below).

For conference registration, please go to the registration page and follow the instructions.

Policies on no-shows and substitute presenters (updated on March, 18th)

Each paper must be presented by an author of the paper at the conference taking place online. Permission to have the paper presented by a substitute presenter may be granted by the TPC Chairs under extraordinary circumstances. A substitute presenter must be qualified to answer questions regarding the paper. A request of a substitute presenter must be sent to the TPC Chairs no later than 5:00pm US ET, Monday, 8 June 2020. The TPC Chairs may approve or deny the request by 5:00pm US ET Friday, 12 June 2020. A no-response by the TPC Chairs after this deadline shall be considered as denial.

A paper not presented or presented by a non-author without prior written approval by the TPC Chairs will be removed from the final conference proceedings before uploading to IEEE Xplore®. No refund will be made to authors of these papers.

Visa letters

See the IEEE SECON 2020 visa letter request page.